If you have data that for one reason or another needs to be kept over the long term – and what organization doesn’t? – you need to have a system in place to ensure that this data archiving takes place. When it comes to data and email archiving systems, Symantec’s Enterprise Vault is recognized by Gartner and Forrester as the best solution available today.

How Enterprise Vault Works
Symantec’s archiving software is the only enterprise-class product available that allows you to archive all types of data (emails, instant messages, SharePoint, and file system data) and then access and search this data through one interface. Enterprise Vault…

• Locates the desired data – including emails stored on individual employees’ hard drives;
• Compresses the data to about 60% of its original size;
• Creates meta data for each item;
• Generates HTML-rendered copies of each item;
• Indexes each item and attachment to allow for keyword searches; and then
• Moves the original, larger files off your primary/high-cost storage and places the newly-created, compressed files on to lower-tier/lower-cost storage.

In sum, Enterprise Vault is not just an email archiving system – it’s an enterprise-wide solution for archiving all types of data, including email.

What Enterprise Vault Can Do For You
No doubt one of the reasons the Symantec archiving software has received top ratings in the Gartner, Inc. Magic Quadrant for six years in a row is its versatility in solving a wide range of common problems and issues. Enterprise Vault can help you:

• Comply with Legal Requirements. Corporate compliance (including everything related to the Sarbanes-Oxley Act) is a hot topic these days, and most organizations are advised to keep a wide range of information for seven years or more. Fully deploying Enterprise Vault allows you to…
  • Use E-Discovery to Find Data and Files. Information that resides in the original source files usually isn’t searchable. All of your Enterprise Vault archived data is fully searchable, using the free search tools that come with the product. Plus, Enterprise Vault lets you search across all file types (email, IM, SharePoint data, and file system data) at once, from one interface.
  • Make Use of Journal Archiving. If you have a legal requirement to keep every email that comes into or goes out of your system (without any chance of messages being deleted before the archiving is scheduled to take place), journal archiving can do this for you.
• Reduce Your Storage Costs. With Enterprise Vault your data is compressed and moved off your primary storage into lower cost storage. Your IT Administrator can set age-based or quota-based mailbox archiving rules that will automatically be applied.
• Improve Your Email Server’s Performance. When you archive emails you reduce the amount of data that your email server has to process, thus improving its overall performance.
• Migrate Personal Email Stores into Your Archives. Emails stored on individual employees’ hard drives can be automatically located and included in the archiving process.

Plus, Enterprise Vault lets you choose what types of files to archive. In fact, this is the only enterprise-wide archiving solution that archives data from multiple sources and then lets you conduct searches across all data using one interface. Choose which of Enterprise Vault’s modules you want to deploy:

• Email Mailbox Archiving
• Email Journal Archiving
• SharePoint Archiving
• IM (Instant Message) Archiving
• File System Archiving
• Public Folder Archiving
• PST Migrator
• Discovery Accelerator
• Automated Classification Engine

Coyote Creek’s Experience with Enterprise Vault
We’ve found that when organizations look at the burgeoning growth of employee email stores, increasing storage costs, more frequent needs for e-discovery, data control issues, and the changing world of corporate compliance, they appreciate the value of utilizing Enterprise Vault to address all of these issues at once.

As one of the top Enterprise Vault consulting firms in the Bay area, Coyote Creek Consulting brings a lot to the table. We can help you with everything from assessments and design of your Enterprise Vault environment to installation/implementation, testing, transition training for your administrators, and setting up your e-discovery system. Because of our experience with this application we can usually get an organization up and running with Enterprise Vault in about 2 weeks – including solving any unexpected problems that may arise.

To learn more about Symantec’s Enterprise Vault, give us a call. We’re here for you.

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